Principles of personal data processing
The company LEGAL BROTHERS s. r. o., with registered office: Cesta poľnohospodárov 739/4, 971 01 Prievidza, ID number: 54 791 961, registered in the Commercial Register of the Trenčín District Court, section: Sro, file no.: 43991/R (hereinafter referred to as "LEGAL BROTHERS" or "operator"), as a personal data controller, obtains and processes the personal data of the persons concerned, to whom it hereby provides information in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons in the processing of personal data and on the free movement of such data, which repeals Directive 95/46/ES ("GDPR Regulation") and with respect to Act No. 18/2018 Coll. on the protection of personal data and on the amendment of certain laws as amended ("ZOOÚ").
Your personal data will be stored securely and only for the time necessary to fulfill the purpose of processing. The operator processes personal data according to the type of contractual relationship or other relationship of the affected person with the operator for the purposes listed in the table below, which also shows the category of affected persons, the legal basis for their processing, as well as the period for which the operator will keep these personal data process the data.
| The purpose of personal data processing | Legal basis for personal data processing | Category of affected persons | Processing time | Beneficiaries |
|---|---|---|---|---|
|
Processing of personal data in connection with the conclusion of the contract and the fulfillment of obligations arising from the contract or similar legal act |
processing is in accordance with Art. 6 par. 1 letter b) Regulations necessary for the purpose of concluding a contract or a similar legal act |
clients/customers, natural persons from the environment of contractual partners |
4 years from the date of termination of the contractual relationship |
professional consultants and advisers who are bound by a legal and/or contractual obligation of confidentiality and other entities to whom the operator provides personal data based on the law |
|
Processing of personal data in connection with the business and accounting agenda |
processing is in accordance with Art. 6 par. 1 letter c) GDPR regulations necessary to fulfill the legal obligations of the operator arising from Act. no. 431/2002 Coll. on accounting, Act. no. 222/2004 Coll. on VAT, the Civil Code, the Commercial Code, Act. no. 595/2003 Coll. on income tax |
clients/customers, natural persons from the environment of contractual partners |
financial statements, tax documents - 10 years following the year to which they relate, accounting books and documents - 5 years following the year to which they relate |
company providing accounting services; professional consultants and advisors who are bound by a legal and/or contractual obligation of confidentiality, other entities to whom the operator provides personal data based on the law |
|
Processing of personal data for the purpose of sending marketing offers |
Processing is in accordance with Art. 6 par. 1 letter f) of the GDPR regulation – legitimate interest The legitimate interest is to inform its clients/customers about news, interesting things, products and services of the operator. |
clients/customers |
2 years from the date of termination of the contractual relationship |
professional consultants and advisers who are bound by a legal and/or contractual obligation of confidentiality and other subjects to whom the operator provides personal data based on the law; company providing outlook e.g. Microsoft Office 365 (including Outlook) |
|
Processing of personal data for the purposes of business communication |
Processing is in accordance with Art. 6 par. 1 letter f) of the GDPR regulation – legitimate interest The legitimate interest is to ensure the valid conclusion of the contract (i.e. the conclusion of the contract with persons authorized to act on behalf of the company, which is its contractual partner), its proper and effective fulfillment (in practice, especially communication with the relevant employees on the side of the company's contractual partner) |
clients/customers, natural persons from the environment of contractual partners |
3 years following the year in which the communication was terminated |
professional consultants and advisers who are bound by a legal and/or contractual obligation of confidentiality, courts, bailiffs, lawyers and other public administration bodies and other entities to which the operator provides personal data based on the law; company providing accounting services; company providing outlook e.g. Microsoft Office 365 (including Outlook) |
|
Processing of personal data for the purposes of business communication Processing of personal data for the purpose of maintaining a contentious and non-contentious agenda |
The processing is in accordance with Art. 6 par. 1 letter c) GDPR regulations - necessary to fulfill the operator's legal obligations arising from Act. no. 160/2015 Coll. Civil Dispute Procedure, Act. no. 244/2002 Coll. on arbitration proceedings, Act. no. 301/2005 Coll. Criminal Code, Act no. 7/2005 Coll. on bankruptcy and restructuring, Act. no. 314/2018 Coll. on the Constitutional Court of the Slovak Republic, Act. no. 162/2015 Coll. Administrative Court Procedure, Act. no. 233/1995 Coll. Enforcement order, Act. no. 307/2016 Coll. on reminder proceedings and related legislation |
clients/customers, natural persons from the environment of contractual partners a natural person with whom out-of-court negotiations are conducted; natural person – party to the proceedings, party to the dispute and other parties involved, statutory body or other person authorized to act on behalf of the party to the proceedings |
10 years after the legal termination of the relevant proceedings/out-of-court proceedings |
professional consultants and advisers who are bound by a legal and/or contractual obligation of confidentiality, courts, bailiffs, lawyers and other public administration bodies and other entities to which the operator provides personal data based on the law; |
|
Processing of personal data for the purpose of exercising the rights of the person concerned |
processing is in accordance with Art. 6 par. 1 letter c) of the GDPR regulation necessary for the legal obligations of the operator arising from the GDPR regulation and Act no. 18/2018 Coll. on the protection of personal data |
natural persons exercising their rights as data subjects |
5 years following the year in which the request was processed |
professional consultants and advisors who are bound by legal and/or contractual confidentiality obligations; courts, executors, lawyers and other public administration bodies and other entities to which the operator provides personal data based on the law |
The operator mainly processes the following data about you in analogue or electronic form: name, surname, permanent residence, contact data (e-mail, telephone number), invoicing data and data necessary to achieve the purpose and obtains personal data directly from the affected persons or to us provided by the client/customer.
LEGAL BROTHERS does not make personal data available to any third parties other than those required by law or these terms of personal data processing. LEGAL BROTHERS does not transfer personal data to third countries (outside the European Union / European Economic Area) except for Microsoft, which provides company tools and Microsoft Office 365 applications. In this case, the transfer may take place to third countries, specifically to the USA. The operator has concluded standard contractual clauses with the mentioned company, the text of which can be found here.
In the event that the legal basis for the processing of personal data is the fulfillment of a contract for one of the processing purposes, the provision of this data constitutes a contractual requirement for the fulfillment of the contract in question. In case of failure to provide this data, it is not possible to conclude a contractual relationship, as well as the subsequent fulfillment of contractual obligations.
If the legal basis for the processing of personal data is the law (fulfilment of legal obligations), the provision of this data is a legal requirement. If this data is not provided, it is not possible to ensure the proper fulfillment of LEGAL BROTHERS' obligations arising from the relevant general legal regulations.
In connection with the processing of personal data, the data subject has the following rights:
1. based on the request, require confirmation from LEGAL BROTHERS as to whether or not its personal data is processed (access to personal data), under what conditions, including the scope, purpose and time of their processing, and information on the source of obtaining the affected personal data;
2. based on the request, require LEGAL BROTHERS to correct incorrect or out-of-date personal data, or completion of incomplete personal data;
3. upon request, require LEGAL BROTHERS to delete/dispose of personal data if:
a) personal data are no longer necessary for the purpose for which they were obtained or otherwise processed,
b) in cases where personal data were processed on the basis of consent and this consent was revoked, while there is no other legal basis for processing personal data or another legal exception;
c) if the data subject objects to the processing of personal data based on a legitimate interest and there are no overriding legitimate reasons for the processing or the data subject objects to direct marketing;
d) personal data is processed illegally;
e) in order to fulfill a legal obligation, personal data must be deleted;
4. upon request, require LEGAL BROTHERS to limit the processing of personal data, if:
a) the person concerned objects to the correctness of the personal data, during the period allowing LEGAL BROTHERS to verify the correctness of the personal data;
b) the processing of personal data is illegal and the data subject objects to the erasure of personal data and instead requests the restriction of their use;
c) LEGAL BROTHERS no longer needs personal data for the purpose of processing personal data, but the data subject needs them to assert a legal claim;
5. file a proposal to initiate proceedings at the Personal Data Protection Office of the Slovak Republic.
The affected person is entitled to submit requests in connection with the above-mentioned rights to the responsible person at the address: LEGAL BROTHERS p. r. o., with registered office: Cesta poľnohospodárov 739/4, 971 01 Prievidza, or electronically at the email address: [email protected] or in person or by mail to the operator's address. In the subject of both the e-mail and the letter, it is necessary to state: "Personal data protection".
Responses to said requests of the data subject or measures taken on the basis of these requests are provided free of charge. If the request of the person concerned is clearly unfounded or unreasonable, especially due to its repeated nature (repeated request), LEGAL BROTHERS has the right to charge a fee taking into account its administrative costs for providing information or a reasonable fee taking into account its administrative costs for notification, or to carry out the requested measure or has the right to refuse to act on the basis of such a request.
In case of doubt about compliance with obligations related to the processing of personal data, you can file a complaint with the Office for the Protection of Personal Data of the Slovak Republic, Hraničná 12, 820 07 Bratislava 27, e-mail: [email protected], https://dataprotection.gov.sk/.
In Prievidza on January 1, 2023